01
Vacancy identification
Funded position confirmed; job description approved.
One workflow, twelve stages.
Aligned with the Public Services (Management) Act and the DPM recruitment framework.
02
Filling strategy
Section 33 direct, internal or external — approved by the Departmental Head.
03
Advertisement
Versioned advertisement with criteria, channels and publication window.
04
Application
Applicants submit through the candidate portal with supporting documents.
05
Registration
Automatic RS3.6 register and RS3.4 acknowledgement for every submission.
06
Eligibility screening
Completeness and criteria checks with reason codes and evidence.
07
Applicant profiling
Officer-verified structured profiles against advertised criteria.
08
Interviews
Panel scheduling, structured scoring and interview record (RS3.9).
09
Committee decision
Selection Committee evaluates and records recommendations (RS3.10).
10
Notifications
Successful, reserve and unsuccessful applicants informed on the record.
11
Offer & acceptance
Conditional offer, checks and signed acceptance.
12
DPM & records
Handoff to Department of Personnel Management; case sealed for audit.
Merit-based
Every decision is anchored to advertised criteria. No composite AI scoring, no shortcuts.
Audit-first
Immutable audit trail from vacancy identification through appointment. Nothing is deleted.
Human accountability
Assessors sign every screening, profiling, interview and committee decision.